Director identification number (DIN) refers to a unique identification number allotted to an individual who is willing to be a director or is an existing director of a company. DIN is obtained by filing an application in eForm DIR-3, which was initially a single-time process to be carried out by the one who wishes to become a director in one or more than one company.
However, now with an update in MCA registry, it becomes mandatory for all directors having DIN to submit their KYC details in e-Form DIR 3 KYC every year.
Who Needs to File e-Form DIR 3 KYC?
According to the recent announcements by MCA, directors are required to submit his KYC details to the MCA if they meet the below-mentioned conditions:
- Director Identification Number (DIN) was allotted to them by or on 31st March 2018
- DIN is in approved status
Note: KYC is mandatory for the disqualified directors also.
Things to keep in mind while filing e-Form DIR-3 KYC
- Director will have to provide their mobile number and email id while filing this e-form. This information will be verified by a One-Time-Password (OTP)
- Directors will have to use their digital signatures for filing this e-Form
- Directors will have to ensure that e-Form is certified by a Chartered Accountant or Cost Accountant or Company Secretary, practising the profession
Due Date and Penalty Charges for Not Filing DIR 3 KYC Form
When a director fails to file the e-Form by the due dates (or extended due date) on MCA 21 portal, the DIN of such director is marked as Deactivated due to Non-filing of DIR-3 KYC by the department. In such cases, the director can re-activate his DIN by filing the missed out e-Form DIR-3 KYC after paying a late fine of INR 5,000.
Documents Required to File DIR 3 KYC Form
- Details of Nationality
- Details of citizenship like gender, date of birth etc.
- Permanent Account Number (PAN)
- Passport (compulsory when DIN holder is of foreign nationality)
- Driving License
- Aadhaar card
- Personal Mobile and Email ID
- Proof of Residential address.
- Voters Identity card
Q - 1: What is the DIR 3 KYC form?
Answer: Director’s KYC Filing is an annual activity and applies to every person who was allotted a DIN (Director Identification Number) regardless of their status as qualified or disqualified for the 2019-20 Financial Year onwards – Every Director who has been granted a DIN on or before the end of the financial year , and their ‘Approved’ DIN status, including disqualified directors, may be required to file a DIR-3 KYC form.
Q - 2: What is Director Identification Number (DIN)?
Answer: Every new or existing director of a company must apply for a Director’s Identity Number. It is a unique identification number that is assigned to a person who wants to become a director or an existing director of a company with lifetime validity.
Q - 3: What is a Web based DIR-3 KYC?
Answer: DIR -3 KYC WEB will be used by the DIN holder who has submitted the DIR-3 KYC form during the previous financial year and no updates are required in his details.
Q - 4: Who Should Submit DIR 3 KYC Form?
Answer: Financial Year 2019-20 onwards – Every Director who has been granted a DIN on or before the end of the financial year, and whose DIN status is ‘Approved’, will need to be mandatorily required to file a DIR-3 KYC before 30th September of the immediately in the next financial year.
Q - 5: What is the due date of filing ROC Form DIR 3 KYC?
Answer: Every individual who is allotted DIN as on 31st March of the financial year must submit his or her KYC on or before 30th September of the next financial year.
Q - 6: What happens if DIR 3 KYC is not filed ?
Answer: In cases where a director who is required to submit a DIR 3 KYC Form or DIR 3 KYC WEB, does not submit it within the due date on MCA 21 portal, the department will mark that director’s DIN as ‘Deactivated due to non-filing of DIR-3 KYC’ and will have to pay an INR 5,000 / 10,000 fine if filed after the due date.